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Taming Microsoft Word 2000

by Jean Hollis Weber
120 pages
ISBN 0-9578419-3-0
Published March 6, 2002

Other editions:

Taming Microsoft Word (for v. 6, 95, 97)
Taming Microsoft Word 2002

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Contents of Taming Microsoft Word 2000

Chapter 1 Setting up Word to work your way
Controlling the Office Assistant
Disabling personalized menus
Turning off fast save and turning on backup copies
Displaying paragraph marks, tabs, text boundaries, and other items
Setting up editing and printing options
Preparing for spelling and grammar checking
    Choose the spelling and grammar options
    Set the spelling checker to the correct version of English
    Create and use a custom dictionary
    Create and use an exclude dictionary
Ensuring your user information is correct
Controlling Word’s AutoCorrect functions
Adding a toolbar button for an easier-to-use style list
Sharing documents with people using a different version of Word
Installing more than one version of Word on the same computer

Chapter 2 Editing and reviewing documents
Checking spelling and grammar
    Ignore some text while checking spelling and grammar
    Recheck a document
Finding and replacing text and formatting
    Replace specific formatting
    Find and replace paragraph marks, page breaks, and other items
    Find items such as bookmarks or comments
    Plan a multiple-pass find and replace
    Use wildcards
Marking and tracking changes
    Prepare a document for editing
    Edit (review) the document
Inserting comments and questions
Changing document properties
Accepting or rejecting editorial changes and comments
    Merge documents
    Incorporate reviewers’ insertions and deletions
    Review changes by using the toolbar
    Incorporate reviewers’ suggestions made with comments
    Remove comments from a file
Undoing edits
Selecting a vertical block of text

Chapter 3 Controlling page layout
Changing page layouts
    Create a new section
    Change page margins
Editing headers and footers
Changing page numbers between sections of a document
Using tables for page layout as well as data
    Use a table for page layout
    Use AutoText for consistent table formats
    Change tabbed text into a table
Putting portrait headers on landscape pages

Chapter 4 Using templates and styles effectively
Understanding template hierarchies
Determining what templates are attached to a document
Changing the information in a template
Copying information between templates
Applying a different template
Sharing templates with others in your workgroup
Changing a paragraph or character style
Defining a new paragraph or character style
Speeding up style selection
    Add styles to the shortcut menu
    Assign styles to keyboard shortcuts
    Assign styles to toolbar buttons
Removing unwanted and unused styles from a document
Removing unwanted character styles from selected text
Printing a style sheet

Chapter 5 Getting the most from fields
Using document properties to hold information that changes
    Define a custom document property
    Insert a document property field
Using AutoText fields to hold information that changes
    Create a new AutoText entry
    Insert an AutoText entry into an AutoText field
    Edit an AutoText entry
    Print AutoText entries
Using SEQ fields to solve numbering problems
Fixing or avoiding list numbering problems
    Define AutoCorrect entries to use in SEQ fields for list numbering
    Define a new style for numbered lists
    Use a tab to line up double- and single-digit numbers in lists
    Use the AutoCorrect fields to number a list
Numbering chapters and appendixes separately
    Set up the chapter numbering sequence
    Set the first chapter number in each file
    Set up the appendix numbering sequence
    Set the first appendix number in each file
Including the chapter number in other number sequences
Using fields in headers and footers
Updating fields in headers and footers
Toggling the display of fields
Locking and unlocking fields
Converting fields into text

Chapter 6 Working with large or complex documents
Strategies for working with large or complex documents
Using section breaks to control complex documents
Using automatic cross-references
Using bookmarks for cross referencing
    Prepare for cross-referencing to a page number in another file
Cross referencing to material in another file
    Method 1. Insert includetext fields
    Method 2. Insert and edit hyperlink fields
    Method 3. Use the TechTav or TechTav1 macro suite to do this work more easily
Creating captions for figures and tables
    Start caption numbering at 2 or more
Numbering chapters and appendixes separately
    Set up appendix numbering
Creating a table of contents
    Define the format and styles to be included
    Generate the table of contents
Editing a table of contents
    Regenerate the corrected table of contents
Creating an index
    Insert the index entries
    Define the format of the index
    Generate the index
    Include index headings (group separators) in a custom index
Editing an index
    Edit an index entry
    Regenerate and check the corrected index
Creating a table of contents and an index from multiple files
Inserting or linking to other files

Chapter 7 Working with graphics
Creating graphics to use with Word
Working with screen captures
Embedding or linking graphics
Keeping the caption with the picture
    Define the figure or caption style to include keep with next
    Choose keep with next for individual captions
Editing graphics
Cropping graphics
Annotating graphics
    Keeping callouts with pictures
    Changing autoshape defaults
Controlling Word drawing objects
Wrapping text around graphics
Extracting embedded graphics from a Word file

Chapter 8 Creating Web pages and PDF documents from Word
Saving Word files as Web pages (HTML)
Editing HTML files in Word
Hints for getting the best results from Adobe Acrobat
Setting up Acrobat 4
Using PDF Maker 4.0
Printing to a PostScript file and distilling

Appendix A For more information

Appendix B Glossary


Other books by Jean Hollis Weber

Last updated 25 February 2007