Electronic editing – Contents
by Jean Hollis Weber
Published by WeberWoman’s Wrevenge
248 pages
ISBN 0-646-38037-0
For downloading, ordering, and payment information, see this page.
Table of Contents
Chapter 1 Defining the electronic editor’s role
What do electronic editors edit?
Examples of material edited
What work does the electronic editor’s role include?
What are the benefits and problems of electronic editing?
– Benefits
– Problems
How do you divide editing into identifiable tasks?
– Types and levels of edit
– Rule-based and analysis-based edits
Why should you use standards and guidelines?
– Process guides
– Design guides
– Style guides
– Style sheets
How does the editor fit into the organization?
Working with other members of the publishing team
How do you organize the flow of writing and editing work?
How long does editing take?
How many writers can one editor support?
How do managers work with editors located off-site?
How do you specify the editor’s role and responsibilities for a job?
Finding more information
Chapter 2 Working electronically
Working with the client: the necessities
– Receiving and sending files
– Using virus-checking software
– Using a file naming, tracking and archiving system
– Tracking information you and the client require
– Working with fonts and printer drivers
– Authorizing someone (granting permission) to edit a file
– Keeping track of multiple text and graphics files in one book or project
– Using a reader, PDF file, or print file
– Converting between file formats
Editing the file: the necessities
– Checking spelling and grammar
– Finding and replacing text and other document elements
– Marking and tracking changes
– Inserting comments and questions
– Applying and changing paragraph and character styles (formats)
– Applying and changing document templates
– Changing page layouts and table layouts
– Using automatic cross-references
– Editing indexes and tables of contents
– Editing headers and footers
– Editing footnotes and endnotes
– Editing and annotating graphics
– Accepting or rejecting editorial changes and comments
Finding more information
Chapter 3 Editing using Microsoft Word
Setting up Word to make editing easier
Turn off fast save and turn on backup copies
Display paragraph marks, tabs, text boundaries and other items
Set up editing and printing options
Set up the spelling and grammar options to suit your preferences
Ensure your user information is correct
Control Word’s AutoCorrect functions
Add a toolbar button for an easier-to-use style list (Word 97)
Checking spelling and grammar
Set the spelling checker to the correct version of English
Mark some text to not be checked
Recheck a document
Create and use a custom dictionary
Finding and replacing text
Replace specific formatting
Find and replace paragraph marks, page breaks, and other items
Use wildcards
Marking and tracking changes
Prepare a document for editing
Edit (review) the document
Inserting comments and questions
Editing an index
Edit an index entry
Regenerate and check the corrected index
Editing a table of contents
Regenerate the corrected table of contents
Number chapters and appendixes separately
Changing page layouts
Create a new section
Change page margins
Editing headers and footers
Editing footnotes and endnotes
Change footnotes to endnotes
Changing table layouts
Fit a table to the page margins
Adjust column widths
Adjust row heights
Remove vertical or horizontal gridlines
Change tabbed text into a table
Using automatic cross-references
Editing or annotating graphics, photographs and screen captures
Turn off float over text (Word 97)
Number captions sequentially
Keep the caption with the picture
Edit graphics
Crop graphics
Annotate graphics
Changing document properties
Accepting or rejecting editorial changes and comments
Merge documents
Incorporate reviewers’ insertions and deletions
Review changes by using the toolbar (Word 97 and Word 2000)
Incorporate reviewers’ suggestions made with comments
Removing comments from a file
Finding more information
Chapter 4 Advanced problem-solving in Microsoft Word
Applying and changing templates
Determine what templates are attached to a document
Change the information in a template
Apply a different document template
Applying and changing paragraph and character styles
Define a new paragraph or character style
Change a style
Speed up style selection
Print a style sheet
Using AutoText fields to hold information that changes
Including group separators in a custom index
Starting caption numbering at 2 or more
Working with large documents in multiple files
Using SEQ fields to solve numbering problems
Fix or avoid list numbering problems in Word 97
Number chapters and appendixes separately
Include the chapter number in other number sequences
Number headings
Using fields in headers and footers
Putting portrait headers on landscape pages
Preventing the big red X in Word 97
Finding more information
Chapter 5 Editing using Lotus Word Pro
Setting up Word Pro to make editing easier
Turn on backup copies and verify personal information
Display paragraph marks, tabs, text boundaries and other items
Set up the spelling and grammar options to suit your preferences
Marking and tracking changes
Prepare a document for editing
Edit (review) the document
Inserting comments and questions
Checking spelling and grammar
Set the spelling checker to the correct version of English
Override a language selection
Mark some text to not be checked
Recheck a document
Create and use a custom (user) dictionary
Finding and replacing text
Replace specific formatting (styles)
Find and replace paragraph marks (returns) and tabs
Use wildcards
Change smart quotes to straight quotes
Applying and changing paragraph and character styles
Define a new paragraph or character style
Define heading numbering styles
Define a separate sequence for appendix headings
Apply a different style
Change a style definition
Applying and changing SmartMasters (templates)
Determine which SmartMaster is attached to a document
Change the information in a SmartMaster
Create a new SmartMaster
Apply a different SmartMaster to a document
Editing an index
Edit an index entry
Regenerate and check the corrected index
Editing a table of contents
Change the appearance of the table of contents
Change the appearance of the page numbers in the ToC
Number chapters and appendixes in separate sequences
Editing headers and footers
Have portrait headers on landscape pages
Editing footnotes and endnotes
Changing page layouts
Create a new section
Changing table layouts
Fit a table to the page margins
Adjust column widths
Adjust row heights
Adjust the spacing of text in a table
Change or remove vertical or horizontal gridlines
Change tabbed text into a table
Using automatic cross references
Editing glossary and document field entries
Editing or annotating graphics, including photographs and screen captures
Anchor the frame to the text
Keep the caption with the picture
Edit graphics
Annotate graphics
Accepting or rejecting editorial changes and comments
Combine comments from several reviewers into one document
Review changes by using the Edit Review bar
Incorporate reviewers’ suggestions made with comments
Removing comments from a file
Finding more information
Chapter 6 Editing using Adobe FrameMaker
Setting up FrameMaker to make editing easier
Turn on backup copies
Display paragraph marks, tabs, text boundaries and other items
Set the spelling options to suit your preferences
Checking spelling
Set the document’s language to the correct version of English
Mark some text to not be checked
Recheck a document
Use FrameMaker dictionaries
Finding and replacing text
Replace specific formatting
Find and replace paragraph marks, page breaks, and other items
Search for markers
Search for conditional text
Use wildcards
Marking and tracking changes
Edit substantively before the layout phase
Edit using character formats
Use the document comparison facility
Save FrameMaker files as RTF for editing
Edit using conditional text
Edit a PDF file
Inserting comments and questions
Applying and changing paragraph and character formats
Apply a paragraph or character format
Define a new paragraph format
Define a new character format
Change a format
Re-apply formats to get rid of overrides
Working with multi-file books
Add files to a book
Delete files from a book
Fix pagination problems
Make layout and formatting consistent
Editing an index
Regenerate an index
Add a new index entry
Find and change the source of an index entry by using a link
Find and change the source of an index entry by using Find/Change
Delete an index entry
Change the appearance of the index
Editing a table of contents
Regenerate a table of contents
Change the appearance of the table of contents
Changing page layouts
Apply a different master page
Apply a different template
Editing headers and footers
Have portrait headers on landscape pages
Editing footnotes and endnotes
Changing table layouts
Select a cell, several cells, a row, a column, or a table
Change the width of a table
Change column widths
Change row heights
Add columns and rows
Delete columns and rows
Merge and split (straddle and unstraddle) cells
Reformat table or individual cells
Change tabbed text into a table
Using automatic cross-references
Insert a new cross-reference
Change an existing cross-reference
Editing user variables
Using conditional text
Editing or annotating graphics, including photographs and screen captures
Keep the caption with the figure
Edit graphics
Annotate graphics
Accepting or rejecting editorial changes and comments
Accept or reject changes marked with character formats
Accept or reject changes marked as conditional text
Incorporate reviewers’ suggestions made with comments
Removing comments from a file
Finding more information
Chapter 7 Editing using Adobe Acrobat
Editing PDF documents using Adobe Acrobat 3
Work with comment notes
Store and distribute comment notes
Edit a PDF document directly
Touch up PDF files
Editing PDF documents using Adobe Acrobat 4
Set annotation preferences
Display the tools you need
Work with note annotations
Work with text annotations
Work with graphic markup
Work with text markup
Store and distribute annotations
Touch up PDF files
Creating PDF documents using Adobe Acrobat 3
Install and set up the necessary software on your computer
Print to a PostScript file
Choose the distiller options
Distill a PDF file from a PostScript file
Creating PDF documents using Adobe Acrobat 4
Finding more information
Appendix A Backing up data and programs
Backing up data (documents and other files)
Backing up programs
Finding more information
Appendix B Managing your e-mail when traveling
Collecting e-mail from a company account
Avoiding long-distance phone charges
Dealing with attachments
Collecting e-mail using your own computer and account
Compose and queue messages offline
Change your dial-up information to use a different telephone number
Dial in to the new telephone number and connect to the Internet
Open your e-mail program and send and receive your mail as usual
Collecting e-mail using your own computer and someone else’s account
Collecting your e-mail using someone else’s computer
Using Netscape Communicator 4.5
Using Outlook Express 98
Using Eudora Light 3.0
Collecting your e-mail using a public-access internet connection
Change existing account information to yours
Appendix C For more information
Appendix D Glossary
Index
Last updated 10 October 2002