Newsletter

Issue 23, 23 September 1999

ISSN 1442-8652

Editor: Jean Hollis Weber
jean@jeanweber.com
http://www.jeanweber.com

In this issue...

Feature article: Collecting your e-mail when travelling (Part 3)
Resource: The Society of Freelance Editors and Proofreaders
Tip: If you have to create PDF files, get Adobe Acrobat 4
Follow up: Collecting e-mail when travelling
Subscription information

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Feature article: Collecting your e-mail when travelling (Part 3)

The first part of this article appeared in Issue 21 of this newsletter, 26 August 1999: http://www.jeanweber.com/news/tenews21.htm#feature21

The second part appeared in Issue 22, 9 September 1999: http://www.jeanweber.com/news/tenews22.htm#feature22

The first article described several common situations:

• Collecting e-mail from a company account
• Avoiding long-distance phone charges
• Dealing with attachments
• Collecting e-mail using your own computer and account

The second article covered:

• Collecting e-mail using your own computer and someone else's account
• Collecting your e-mail using someone else's computer
  Step 1. Collect your account information before you leave home.

This article covers:

• Collecting your e-mail using someone else's computer
  Step 2. Set up your account information on the other computer.
  Step 3. Connect to the Internet, using either your own ISP or someone else's.
  Step 4. Collect your email.
  Step 5. Remove your account information from the computer you're using (not necessary for Web-based services).

Next issue:
Collecting your e-mail using a public-access internet connection

Collecting your e-mail using someone else's computer
Step 2. Set up your account information on the other computer

Using Netscape Communicator 4.5

1. Close Netscape if it is open.
2. Open Netscape's User Profile Manager (usually found under Programs > Netscape > Utilities).
3. On the Profile Manager dialog, click New, read the instructions on the next page, then click Next.
4. On the Enter your Name and Email Address dialog:
   • In the upper box, type your name as you want it to appear in your outgoing messages.
   • In the lower box, type the e-mail address you want to collect your mail from-the e-mail address you normally use.
5. Click Next. On the Choose a Name and Directory for your Profile dialog:
   • In the upper box, type a name for this profile. This name is just for your own convenience and does not need to have anything to do with the name you use for e-mail.
6. Click Next. On the Set Up Your Outgoing Mail Server dialog, type the outgoing mail server information you recorded in your normal setup.
7. Click Next. On the Set Up Your Incoming Mail Server dialog, type the same information you have recorded in your normal setup.
8. Click Finish. Netscape sets up a new profile for you. Note that you did not record your password while setting up this profile, so even if you forget to delete the profile after you've collected your mail, no one else can access your account.

Using Outlook Express 98

1. On the Tools menu, click Accounts, select the Mail tab, then click the Add button and select Mail.
2. On the first page of the Internet Connection Wizard, type your name, then click Next.
3. On the Internet E-mail Address page of the wizard, type your e-mail address, then click Next.
4. On the E-mail Server Names page of the wizard, type your incoming and outgoing server names, then click Next.
5. On the Internet Mail Logon page of the wizard, type your account name, leave the password box blank, then click Next.
6. On the Friendly Name page of the wizard, type a name to help you remember which account this is.
7. On the Choose Connection Type page of the wizard, select I will establish my internet connection manually. Click Next.
8. On the next page of the wizard, click Finish.

Using Eudora Light 3.0

1. Create a new folder for your e-mail and copy eudora.ini into that folder, or copy eudora.ini onto a diskette. (You can find eudora.ini in the Eudora folder, usually located in C:\Program Files\Eudora.)
2. Right-click on the desktop, point to New, and click Shortcut.
3. On the first page of the Create Shortcut wizard, browse to the Eudora folder and select eudora.exe.
4. Still on that page of the wizard, click after the quotation mark (") at the end of the line, press the spacebar once, then type the location of the eudora.ini file you just copied. For example, if you put it on a diskette, you would type a:\eudora.ini
5. Click Next, give the shortcut a name, and click Finish.
6. Double-click on the new shortcut (icon) to open Eudora Light.
7. On the Tools menu, click Options.
8. Click the Personal Info and Hosts icons in the left-hand pane and change the settings to the ones you recorded from your setup at home.
9. Use this shortcut whenever you access your e-mail from this machine. All of your incoming, outgoing and other mailboxes will be placed in the folder you set up (or on the diskette, if you used that method). You can then take the diskette with you and use it again at your next stop.

Step 3. Connect to the Internet, using either your own ISP or someone else's.

If the machine you are using is not on a permanent Internet connection, you need to dial in as usual.

• If you are dialing in to your own account, be sure your account information is shown in the Connect To dialog.
• If you are using someone else's account, be sure that person's account information is shown in the Connect To dialog.

Step 4. Collect your email.

Because your mail server information is in the account settings, you can now collect your e-mail as usual. Read and reply to your mail, then delete any mail you don't want to keep. (If you are on a dial-up connection, you can log off now.)

Step 5. Remove your account information from the computer you're using (not necessary for Web-based services).

Do one of the following:

• Close Netscape, open the Profile Manager, select the profile you created, then click Delete.
• In Outlook Express, go to the Tools menu and click Accounts. On the Internet Accounts dialog, select the account you created, then click Remove.
• In Eudora Light, if you are using a diskette, all of your account information is on your diskette. Delete the icon you placed on the desktop. If you set up a folder for your e-mail, delete the folder and all its contents.

To be continued next issue.

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Resource: The Society of Freelance Editors and Proofreaders

Back in issue 4, I mentioned the Electric Editors, but I didn't mention their parent organization, The Society of Freelance Editors and Proofreaders (SFEP).

According to Mandy Macdonald 100754.3643@compuserve.com, SFEP is a British-based professional association of editorial freelances, and is now about 11 or 12 years old. It runs training courses, has an annual conference, publishes CopyRight (a magazine for its members) and promotes its members through an annual directory. It is developing a scheme for accreditation of members, though you don't have to be accredited to join; in fact at present there is no very different treatment of accredited, registered (a rather intermediate status for people like me who've been editing since the year dot but have no formal qualifications) and non-accredited members, and the scheme could be described as undergoing review at the moment owing to a process of self- examination of the Society that's begun this year. There are a few local groups, but they depend on individual initiative; the Society employs only one person, an administrator in London, and relies on a lot of volunteer or (occasionally) paid work from members.

SFEP's e-mail (office) is admin@sfep.demon.co.uk and the website is http://www.sfep.org.uk.

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Tip: If you have to create PDF files, get Adobe Acrobat 4

I only recently started creating PDF files from moderately complex Microsoft Word files (containing some graphics and a lot of internal hyperlinks). Because I had a copy of Acrobat 3.02, I used that, and got poor results, despite following advice from the PDF gurus on various lists.

Rather than continuing my attempts to get acceptable results from Acrobat 3, I lashed out and bought the upgrade to Acrobat 4. Wow! Am I glad I did! The same Word file was transformed effortlessly into a completely acceptable PDF, with both text and graphics clear (on screen and in print) and all the hyperlinks working -- without any intervention by me.

I'm sure the upgrade paid for itself in time saved, not to mention the reduction in aggravation level.

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Follow up: Collecting e-mail when travelling

Chuck Brandstater acreatyv1@earthlink.net writes,
"The combination of metered time and the capabilities of Eudora and such suggests the following (additions in square brackets):

**** Collecting e-mail using your own computer and account

Here's what to do when you have your own computer and a local telephone number for your ISP:

1. [If your e-mail program allows you to compose and queue messages without being connected to the Internet, open it, and prepare those messages that you are ready to send.]
2. Change your dial-up information to use a different telephone number.
3. Dial in to the new telephone number and connect to the Internet.
4. Open your e-mail program[, if you haven't already;] send and receive your mail as usual."

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© Copyright 1999, Jean Hollis Weber. All rights reserved.

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